![]() No abbreviations.Įxamples of properly formed Author fields: It is important to include the County name because there are over 3,000 counties in the US and they may all have similar department names. Avoid using a specific person’s phone number as that person might be out of the office when someone calls for assistance. Be sure that it is a general phone number that will be answered during business hours. Author field: Enter “City and County of Honolulu” (minus quotes), the authoring department, and phone number that someone who might need accessibility assistance with the document can call.City & County of Honolulu Economic & Demographic Profile, 2016-2017.Agricultural Commissioner Newsletter – November 2017 (or 11/2017).City Council Meeting Agenda – Novem(or ).If the document is a recurring item like an Agenda, include the name of the hearing body and the hearing date in the Title field. Title field: Enter a meaningful name for the document.» Menu: File > Properties > Description Tab If metadata was not transferred, was transferred incorrectly, or was not created in the source document, it must be added in the Adobe® Acrobat® Document Properties dialog box.Metadata is usually transferred automatically from the source document in most instances.īe sure to check that Metadata was transferred correctly: Metadata is used by Search Engines to display information about the document to give the visitor enough information to determine if this is the document they are looking for. Step 2 - Document Properties and Metadata This can be found in the Creating Adobe® PDF Files Using Acrobat® section. For detailed information on this process, see Creating Adobe® PDF documents from paper documents in the Acrobat® help file. Edit these settings if necessary.Īfter applying OCR, you must verify the accuracy of the character recognition by searching for OCR suspects and correcting them. Settings should indicate the output style.If you must use a scanned document, Optical Character Recognition (OCR) will need to be applied to the file before the document can be remediated for accessibility.If you have access to the file in its original program, open the file in the native format and create a new PDF file. A large file size can also be a barrier for website visitors with dialup access. This will present an accessibility challenge and result in a much bigger file size. If your cursor looks like a "cross-hairs" (+) rather than an "I-beam" (I) you are working with a scanned document. » Menu: Tools > Select & Zoom > Select Tool To determine if a document is scanned, try to select some text using the Select Tool.Instead of printing out and scanning a document and trying to create a PDF with it, it’s best to create a PDF directly from a source electronic document (like a Word DOC or XLS file). Scanned documents are not accessible to screen readers without additional work that is often extensive. Making a PDF file accessible Using Adobe Acrobat Pro Step 1 - Prepare Scanned Documents You should avoid using documents that have been scanned if at all possible. A scanned document is actually one large image per page and a screen reader will see this as a blank page.
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